Hawaii DOE | Memos & Announcements

Memos & Announcements

HIDOE memos, guidance and announcements available to staff.

Updated Oct. 15, 2021

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Health and Safety	Memos & Announcements	COVID-19 Updates
COVID Testing	COVID-19 Archived pages	Hawaii State DOH School Guidance

Please see below for HIDOE memos, guidance and announcements pertaining to COVID-19.

Employees will need their Lotus Notes login information to access the memos as some links direct users to the Lotus Notes site. For technical assistance, please contact the IT Help Desk at (808) 564-6000. Neighbor islands may use HATS 8-1-808-692-7250.

Governor, State and County Updates

Hawaii State DOH School Guidance (updated July 30, 2021)

State of Hawaii COVID-19 portal	Kauai County COVID-19 Information	Honolulu County COVID-19 Information	Maui County COVID-19 Information	Hawaii County COVID-19 Information
Governor Ige Emergency Proclamations	Kauai County Emergency Proclamations	Honolulu County Emergency Proclamations	Maui County Emergency Proclamations	Hawaii County Emergency Proclamations

Sept. 8, 2021: Governor's proclamation related to accessing state properties, including schools
Aug. 5, 2021: Governor's proclamation related to vaccination and testing mandate for state and county employees
June 7, 2021: Governor's proclamation related to the COVID-19 emergency

Click here for an archive of announcements.

Superintendent & Deputy Superintendent

Oct. 14, 2021: New Hawaii State Department of Health Online Case Reporting System
Oct. 8, 2021: Updated Travel Policy Relating to COVID-19 (supersedes the memorandum dated July 1, 2021)
Sept. 22, 2021: Conducting Extracurricular and Co-Curricular Activities/Travel for School Year 2021-2022
Sept. 17, 2021: Student-Athlete Medical Exemption for COVID-19 Vaccination
Sept. 17, 2021: COVID-19 Guidance for Athletics
Sept. 1, 2021: School-Based COVID-19 Testing
Aug. 29, 2021: Attestation of COVID-19 Testing or Vaccination: Religious/Medical Accommodation Requests (Employees and Athletic Staff)
Aug. 29, 2021: Non-Compliance of Attestation of COVID-19 Testing or Vaccination
Aug. 29, 2021: Employee Leaves Related to COVID-19
Aug. 13, 2021: Attestation of COVID-19 Testing or Vaccination
July 1, 2021: Updated Travel Policy Relating to COVID-19 (supersedes the memorandum dated March 11, 2021)
May 17, 2021: In-person Learning for School Year 2021-22
Mar. 11, 2021: Updated Travel Policy Relating to COVID-19 (supersedes memorandum dated November 9, 2020)
Mar. 3, 2021: Restarting Athletic Workouts on High School Campuses
Feb. 25, 2021: Commencement and Transition Ceremony Guidelines for School Year 2020-21
Jan. 11, 2021: Social Gathering and Commencement Guidelines for School Year 2020-21
Nov. 9, 2020: Updated Travel Policy Relating to COVID-19 (Supersedes Memorandum Dated June 24, 2020)
Oct. 8, 2020: Telework Program Online Application for Salaried School Level Personnel
Oct. 8, 2020: Updates on the Telework Program - REVISED 10/08/2020
Sept. 9, 2020: Pandemic Electronic Benefit Transfer (P-EBT) Program
June 30, 2020: Return to Learn Plan Updates
June 24, 2020: Updated Travel Policy Relating to COVID-19 (Replaced by Nov. 9, 2020 memo)
May 27, 2020: Traveling During COVID-19 Pandemic - 14-Day Self-Quarantine Requirement
May 26, 2020: Return of Employees to the Workplace Starting June 1, 2020
May 26, 2020: Resolution of the Board of Education Regarding 2020 Summer School Programs - Adopted May 21, 2020
May 1, 2020: Consolidated Guidance on COVID-19 Related School Refunds
Apr. 2, 2020: 3rd Quarter Report Cards and IEP Progress Report Deadlines and Procedures for School Year 2019-20
Mar. 31, 2020: Revised Academic Plan Information and Financial Plan Template Timeline for School Year 2020-21
Mar. 30, 2020: COVID-19 Designating Employees who Perform Essential or Non-Essential Functions at Schools, Complex Area and State Offices
Mar. 27, 2020: Enrollment of Students who are Newly Arrived from the Mainland
Mar. 27, 2020: 3rd Quarter Grades for School Year 2019-20 - Multi-track schools only
Mar. 25, 2020: 3rd Quarter Grades for School Year 2019-20
Mar. 19, 2020: COVID-19 Additional Travel Restriction and Suspension Guidelines
Mar. 13, 2020: COVID-19 Fiscal Management Guidelines #1
Mar. 11, 2020: COVID-19 Updated Travel Guidance
Mar. 6, 2020: Coronavirus Disease 2019 Facilities Preparation
Mar. 6, 2020: Coronavirus (COVID-19) Updated Travel Guidance
Feb. 28, 2020: COVID-19 Travel Guidance
Feb. 5, 2020: 2019 Novel Coronavirus

Curriculum & Instructional Design

Jul. 28, 2021: Distance Learning for SY 2021-2022 Guidance Update
Nov. 19, 2020: Blended and Distance Learning Training for Schools - School Year (SY) 2020-2021(Revised 11/23/2020)
Sept. 24, 2020: Distance Learning and Standards-Based Grading and Reporting for Quarter 1
June 30, 2020: Learning Assessments for Opening School Year 2020-21 and COVID-19 Recovery
May 26, 2020: Resolution of the Board of Education Regarding 2020 Summer School Programs - Adopted May 21, 2020
May 8, 2020: High School Math Booklets for School Year 2020-21 - Alternate Plans
Apr. 30, 2020: [Updated] HIDOE's Guidance to Long-Term School Closures
Apr. 24, 2020: Statewide SWANK K12 Streaming until June 30, 3030
Apr. 22, 2020: Statewide Credit Recovery Program for Students (Rev. 4/22/20)
Apr. 10, 2020: CLSD Grant Updates (Application Timeline revised and Professional Learning Session #4 rescheduled)
Apr. 3, 2020: Assessment Updates
Apr. 3, 2020: OCID SY 2019-20 Program Updates and Cancellations
Mar. 24, 2020: Postponement of the 3rd Annual Hawaii Language Roadmap Multilingual Career Development Day
Mar. 23, 2020: Cancellation - Hawaii State Future Farmers of American 2020 Convention
Mar. 20, 2020: Ensure Continuity of Learning in the Event of an Indeterminate School Closure
Mar. 13, 2020: Postponement of 2020 Annual Operation Driver Excellence and Traffic Safety Fair
Mar. 12, 2020: Cancellation of Civic Sense 2020: A Forum for Hawaii’s Future

Facilities & Operations

Oct. 13, 2021: COVID-19 Reimbursement Request Form for October 1, 2021 through December 31, 2021
Aug. 18, 2021: COVID-19 Reimbursement Request Form for July 1, 2021 through September 30, 2021
Aug. 5, 2021: Personal Protective Equipment and Industrial Hygiene Questionnaire
June 23, 2021: REVISED Hiring Freeze of School Food Service Personnel
Apr. 19, 2021: Use of School Facilities – Updated Interim COVID-19 Guidelines #5
Apr. 15, 2021: Use of City and County Facilities – COVID-19 Update and School Year 2021 – 2022 and Summer 2022 Requests to Indemnify County for Department of Education Sponsored Activities
Dec. 11, 2020: Air Purifier Frequently Asked Questions
Nov. 20, 2020: Delivery of Air Purifiers to Public & Charter Schools, Statewide - REVISED 11/18/2020
Nov. 12, 2020: Charter School Funding for Personal Protective Equipment and Industrial Hygiene Supplies
Nov. 12, 2020: Use of City and County Facilities – COVID-19 Update
Oct. 29, 2020: Use of School Facilities - Updated Interim COVID-19 Guidelines #4
Oct. 28, 2020: School Purchasing of Sprayers and Foggers Survey
Sept. 30, 2020: Logistics Coordinator Guidance on Inputting and Monitoring Weekly Personal Protective Equipment and Industrial Hygiene Supplies Inventory
Sept. 30, 2020: Distribution of 60 Operational Days' Worth of Personal Protective Equipment and Industrial Hygiene Supplies
Sept. 15, 2020: Use of School Facilities – Updated Interim COVID-19 Guidelines #3
Sept. 14, 2020: COVID-19 Reimbursement Request Form - September 1-30, 2020
Sept. 9, 2020: Pandemic Electronic Benefit Transfer Program (P-EBT)
Sept. 2, 2020: Appointment of State Office, Complex Area, and School Level COVID-19 Logistics Coordinators
Aug. 25, 2020: Reimbursement Form for COVID-19 Related Expenditures
Aug. 13, 2020: Disposable Mask Order for Schools
Aug. 10, 2020: Personal Protective Equipment & Sanitation Supply Survey
Aug. 5, 2020: Urgent Notice regarding school level Personal Protective Equipment Distribution
July 27, 2020: Use of School Facilities Updated Interim COVID-19 Guidelines
July 22, 2020: 2020 Fall Semester Student Transportation Guidance for Parents
June 26, 2020: Cloth Face Masks and Face Shields
June 23, 2020: Meal Service Operations for 2020 Fall Semester
June 23, 2020: Student Transportation Guidance for the 2020 Fall Semester
June 5, 2020: Personal Protective Equipment for School Health Assistants
May 29, 2020: Additional Vendor List for Personal Protective Equipment and Cleaning and Disinfecting Supplies
Apr. 20, 2020: School Bus Pass Refunds and Suspension of City Bus Passes
Apr. 9, 2020: Clarification regarding Personal Protective Equipment Request Form
Apr. 9, 2020: Personal Protective Equipment Request Form for State Offices
Apr. 7, 2020: Personal Protective Equipment Request Form
Mar. 20, 2020: Allowing Contractors Access to School Campuses during this COVID-19 Hiatus
Mar. 18, 2020: Food Service Plan through the Extended Spring Break
Mar. 16, 2020: COVID-19 - Enhanced cleaning and disinfecting of schools and offices during Spring Break 2020 and beyond
Mar. 16, 2020: Use of School Facilities by Third Parties (Forms BO-1 and UOF) - Updated Guidelines due to COVID-19 Health Concerns

Fiscal Services

Dec. 18, 2020: Excess Vacation Carry Over Requests
July 24, 2020: Paycheck distribution
May 1, 2020: Consolidated Guidance on COVID-19 Related School Refunds
Mar. 19, 2020: Important information about direct deposit

Information Technology

Oct. 23, 2020: Infinite Campus Blended Grouping Quarter 2 Updates
May 11, 2020: COVID-19 Enrollment and Withdrawal Procedures
Apr. 3, 2020: Digital Device and Application Guidance for Distance Learning
Mar. 19, 2020: Technology Guidance and Resources During Emergency Situations

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Strategy, Innovation & Performance

Oct. 27, 2020: Accrediting Commission for Schools Western Association of Schools and Colleges (ACS WASC) Full Self-Study, Mid-Cycle, and Progress Virtual Visits for Spring 2021 Visits
Oct. 12, 2020: Students Use of Audio and/or Video for Distance Learning Lessons
Oct. 12, 2020: After-School Plus Program Reopening for School Year 2020-2021
Sept. 25, 2020: Roster Verification for the Panorama Student Survey
Sept. 24, 2020: Return to Learn Surveys and Data Collections
May 6, 2020: Title I Fiscal Updates due to COVID-19
Apr, 28, 2020: Optional Deferral of Accrediting Commission for Schools Western Association of Schools and Colleges (ACS WASC) Full Self-Study Visits for the 2020-2021 School Year
Apr. 20, 2020: Spring 2020 ACT Makeup Test Options
Apr. 9, 2020: SCC Waiver/Exception Requests Deadline Extension for SY 2020-21
Apr. 3, 2020: Assessment Updates
Mar. 18, 2020: Cancellation of ACS WASC Mid-Cycle, Probationary and Special Progress Visits for the 2019-20 School Year
Mar. 1, 2020: Cancellation of ACS WASC Full Self-Study Visits for the 2019-20 School Year

Student Support Services

Oct. 12, 2021: Impact of COVID-19 Safety Measures on Standardized Assessment and Student Evaluation
Oct. 5, 2021: Complex Area and School Level COVID-19 Response Positions
Sept. 15, 2021: School Attendance Policy, Attendance Code Procedures and Accountability Updates
Nov. 12, 2020: Hawaii Keiki Nurses Available to Help Address COVID-19 Impact
Oct. 28, 2020: Hawaii Administrative Rules Chapter 19 – Firearm and Items Resembling a Firearm or Dangerous Instrument
Oct. 15, 2020: Parent(s)/Legal Guardian(s) Resources for Students with Disabilities
Oct. 15, 2020: Revised School Attendance Procedures, October 2020
Oct. 6, 2020: Learning Hubs Established to Support Distance Learning During COVID-19
Sept. 28, 2020: Home-Hospital Instruction Services for Students
Sept. 14, 2020: Homebound Placement and Provision of Services for Students with Disabilities
Sept. 4, 2020: Substitute Teacher Request for Care Coordinators to Prepare for Facilitating Assessments
Aug. 31, 2020: School Discipline During COVID-19 Pandemic
Aug. 10, 2020: Contracted Direct Service Provider Training and Health and Safety Protocols
July 31, 2020: Extended School Year Services for Students with Disabilities
July 9, 2020: Evaluations and Assessments
May 13, 2020: Graduation Guidance for Students with Special Needs During School Closures
May 12, 2020: Procedures for Closing the School Health Room
Apr. 28, 2020: School Discipline During School Closure
Apr. 22, 2020: Final Grades, Report Cards, and IEP Progress Report Deadlines and Procedures for SY 2019-20
Apr. 17, 2020: Provision of FAPE for New and Transfer Students During School Closures
Apr. 17, 2020: 4th Quarter IEP Progress Reports Documentation Requirements for Students with Special Needs During School Closures
Apr. 9, 2020: Documentation Requirements for Students with Special Needs during School Closures
Apr. 3, 2020: COVID-19 Updated Guidance for Returning Travelers
Mar. 30, 2020: Resources for School Counseling Programs during School Closure
Mar. 30, 2020: Programming and Timelines for English Learners During School Closures
Mar. 30, 2020: Resources for SEL, School Counseling, Mental Health, and Community Resources
Mar. 27, 2020: COVID-19 Student Support/Related Services Personnel Who Perform Essential Duties
Mar. 27, 2020: Programming and Timelines for Students with Special Needs During School Closures
Mar. 20, 2020: COVID-19 Updated Guidance for Returning Travelers
Feb. 14, 2020: Coronavirus (COVID-19) Communication Related to Student Exclusion from School
Feb. 7, 2020: Department of Health issues coronavirus guidance

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Talent Management

Oct. 8, 2021: Modifications to the Educator Effectiveness System for School Year2021-2022
Aug. 27, 2021: New Employee COVID-19 Testing/Vaccination Status Attestation Form
June 22, 2021: Update on Telework Program
Jan. 25, 2021: Release Time for COVID-19 Vaccination
Dec. 31, 2020: Leave of Absence Update for Classified Employees and a Reminder Regarding Quarantine Leave – COVID-19 for Certificated Employees Leave
Dec. 17, 2020: Quarantine Leave - COVID-19 for Certificated Employees and Leave of Absence Update for Classified Employees
Oct. 26, 2020: Completing School Year 2019-2020 Comprehensive Evaluation System for School Administrators and Guidance for School Year 2020-2021
Oct. 15, 2020: Update on 14 Day Travel Quarantine
Sept. 8, 2020: Standards of Mentoring Practice for SY 2020-2021 Due to COVID-19
Sept. 9, 2020: Supervision of Paraprofessionals for Distance Learning
July 31, 2020: Update Regarding COVID-19 Personnel Management Guidelines Related to Spending Restrictions for Fiscal Year 2020-2021
July 29, 2020: Updates to the Families First Coronavirus Response Act Leave
June 18, 2020: Live Webinars on Coping with COVID-19 and Beyond
May 27, 2020: Traveling During COVID-19 Pandemic – 14-day Self-Quarantine Requirement
May 22, 2020: Temporary Public Assistance During COVID-19 Pandemic for the County of Honolulu and County of Hawaii
Apr. 30, 2020: COVID-19 Personnel Management Guidelines Related to Spending Restrictions for Fiscal Year 2019-2020 and Fiscal Year 2020-2021
Apr. 27, 2020: EES Modifications to Complete SY 2019-20 Evaluations
Apr. 14, 2020: Telework Locations During COVID-19
Apr. 14, 2020: Standards of Mentoring Practice for Semester 2, Spring 2020 due to COVID-19
Apr. 14, 2020: Revised 2020 Elementary School Talent Pool Recommendations
Apr. 3, 2020: Revised Preparation of Project School List for School Year 2020-21
Apr. 1, 2020: Families First Coronavirus Response Leave Act
Mar. 25, 2020: 2020 Spring Semester Revised Deadline to Submit Academic and/or Professional Development Credits for Teacher Reclassification for School Year 2019-2020
Mar. 25, 2020: Revised Teacher Assignment and Transfer Program Posting, Interview and Selection Dates for School Year 2020-2021
Mar. 19, 2020: COVID-19 Personnel who perform essential duties for School Facilities and School Food Services

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