Operating Budget

The Department's operating budget.


Depending on where you are on the budget cycle, the terms used to describe budget resources can be varied.  Below are the major categories of this spectrum.

Appropriation →
→ Allocation →
→ Allotment →
→ Expenditure
Resources that have been or are in the process of being approved by the Legislature and have become law. (Legislative Reference Bureau - The Budget Process)
Appropriation amounts provided (“allocated”) to programs to create expenditures plans. Allocated amount could be less than Appropriation due to restrictions set forth by the Governor or by the Department depending on the fiscal conditions of the time.
Once the Expenditure plans are completed and approved, resources are loaded (“allotted”) into the Financial Management System allowing programs to begin spending their allotted resources.
Actual use of the resources for payroll and by either purchasing or encumbering goods or services.

The Operating Budget


The Operating budget funding comes from four sources:

  • General funds: Represents over 85% of our funding resources. Comes from the State of Hawaii’s general fund, primarily state tax revenues. This is the top source of funding to the Department.
  • Federal funds: The second largest source of funding represents around 11% in expenditure ceiling resources. The Department receives grants from federal agencies including the U.S. Departments of Education, Agriculture, Defense and Health and Human Services.
  • Special funds: Roughly 2% of our expenditure ceiling resource is through special funds.  Those coming from revenue-generating activities, including school food services, student bus transportation services, summer school program, after-school programs, adult education, driver education, and use of school facilities.
  • Trust funds: May include donations & gifts, foundations & other grants, school athletic program activity collections, and “fair share” and School Impact District​ developer fees.

  • EDN 100 is almost entirely distributed to schools using the Weighted Student Formula (WSF). The WSF gives schools a specific dollar amount for each student, and additional funds for students with certain characteristics, such as qualifying for the free and reduced lunch program (socioeconomically challenged) or being English Language Learners. This creates a transparent model of funding equity on a statewide basis. The balance of EDN 100 is used to support programs such as Athletics, JROTC and Alternative Learning Centers.
  • EDN 150 supports special education students who may require or have an Individualized Education Plan (IEP).
  • E​DN 400 pays school bills — sewer, electric, water, repair, food service and others.
  • EDN 500 pays for Adult Education programs at public schools.
  • Agencies outside of the Department of Education
    • EDN 407 Public Libraries
    • EDN 450 School Facilities Authority
    • EDN 600 Charter Schools
    • EDN 612 Charter Schools Commission and Administration
    • EDN 700 Executive Office on Early Learning (Preschools)


​The remainder of the budget is spread among EDNs 200 and 300, which provide support at all levels. These include instructional supports, statewide testing, administrative support (personnel, technology and fiscal), community programs such as A+ and adult education, Complex Area administration, the early learning office to provide pre-kindergarten programs, as well as the Board of Education and Office of the Superintendent.


The general fund per-pupil amounts, not including charter school facilities (CIP) shall be the same as the general fund per-pupil for the department of education schools as explained in HRS 302D-28.

  • The process involves two phases, first, a  budget appropriation request and then later, an allocation “true-up” to adjust for any differences.

    • For the budget appropriation request, the Department of Budget and Finance Director of Finance  submits to the Legislature a request based on projections for consideration in the final Budget Appropriations Act [HRS 302D-28(a) and (b)].

      • The appropriation request is reflected in the Charter School’s per pupil program.

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