FMS Modernization: Aukahi FMS

The Hawai‘i State Department of Education (HIDOE) is embarking on a major effort to modernize our Financial Management System (FMS) to support innovation, empowerment and transparency.

​Overview 

The Hawai‘i State Department of Education (HIDOE) is embarking on a major effort to modernize our Financial Management System (FMS) to support innovation, empowerment and transparency. The new system will be called Aukahi FMS.

The New Name: Aukahi FMS

The name for the new FMS system was announced in April 2021: Aukahi FMS. Aukahi — which in ‘ōlelo Hawai‘i refers to a smooth current that is united and flows together — alludes to the new system’s ability to bring many functions together, enabling HIDOE to more seamlessly serve our schools, staff and students. While the name for the new system will be Aukahi FMS, "FMS MOD" will remain as the overall project's name.

The Need 

The current Legacy FMS is over 30 years old, and its lack of modern day capabilities has constrained HIDOE’s ability to innovate its financial processes. In Oct. 2018, a several-week-long FMS outage occurred causing massive disruptions and further solidifying the urgent need for an upgraded system.

The Solution 

HIDOE is transitioning to the New FMS developed using Oracle Financials Cloud system. The New FMS will provide a modernized and expandable platform that will better support schools, while increasing transparency.

Project Updates

  • Timeline: The launch is now scheduled to align with the start of the new fiscal year in July 2021.
  • Testing: Initial testing has been completed and final user testing will conclude in mid-April.
  • Training: End-user training courses are in development. Training registration will begin in April 2021, with multiple offerings for each course scheduled in May and June 2021.
  • Process Updates: Standard procedure and process documentation are being updated and will be provided to users as a supplement to training materials.
  • Cutover Preparation: Schools and offices must prepare prior to cutting over to the new system by following guidance and a “Preparedness Checklist” to help identify action items needed for a smooth transition. 



Executive Steering Committee

  • Dr. Christina Kishimoto, HIDOE, Superintendent
  • Phyllis Unebasami, HIDOE, Deputy Superintendent
  • Doug Murdock, State of Hawai‘i, CIO
  • Garret Yoshimi, University of Hawai‘i, CIO
  • Curt Otaguro, State of Hawai‘i, Comptroller
  • Brook Conner, HIDOE, Assistant Superintendent and CIO 
  • Christine Shaw, HIDOE, Executive Assistant to Brook Conner
  • Brian Hallett, HIDOE, Assistant Superintendent and CFO
  • Carole Kwock, HIDOE, Executive Assistant to Brian Hallett
  • Trisha Kaneshiro, HIDOE, Fiscal Specialist
  • Randall Tanaka, HIDOE, Assistant Superintendent
  • Cynthia Covell, HIDOE, Assistant Superintendent
  • Sean Bacon, HIDOE, Executive Assistant to Cynthia Covell
  • Bob Davis, HIDOE, Complex Area Superintendent
  • Russell Suzuki, HIDOE, Risk Manager
  • Brian Frey, HIDOE, Enterprise Systems Branch Director

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