​​​​​​​​​​​​​​Data Systems

Teaching in the modern era requires access to real-time and longitudinal data that can be used to monitor student progress, identify effective teacher practices and inform decision-making at the classroom, school and system levels. These data are subject to the Family Educational Rights and Privacy Act.

• Electronic Student Information System (eSIS): Includes student biographical data, attendance, elementary homeroom class lists, school master schedule, student and teacher schedules, grades/marks/report cards, enrollment, parent information, emergency contacts, diploma types available, projected graduation date, student credit accumulation, Career Technical Education progress, student health information, and homelessness.
• Electronic Comprehensive Student Support System (eCSSS): Includes student information relating to special education, English Language Learners, behavior assessments, progress monitoring, intervention and RTI management, along with support program data, action plans for at-risk students and early warning system.
• Accountability System: Compiles scores from the state assessment (and alternate and Hawaiian language versions), student scores from quarterly assessments, and School Quality Survey results.
• SMS Food Services: Produces data resulting from the Free and Reduced Price Lunch program. The Department also collects related charter schools data via the Office of Hawaii Child Nutrition Programs.
• Electronic Human Resources System (eHR): Tracks teacher certification, payroll and personnel time & attendance.
• PDE3: Accounts for staff professional development (courses taken and completed) along with teacher evaluation data.
• Transportation: Real-time data about bus transportation and routes.
• Facilities: Data about school facilities, space and infrastructure.
• Financial Management: Repository for service verification and budget data.
• Curriculum Development & Learning Management System: Data for formative assessments, grades, attendance and instructional & curricular management.
• Migrant: Database with student-level data for students eligible for migrant services.
• Longitudinal Data System (LDS): The LDS provides reports and dashboards where teachers and administrators can access data about student academic progress and performance. The LDS enables teachers and administrators to customize existing reports by selecting specified report filters on student demographics, staff, etc., and develop what’s known as Response to Intervention (RTI) — custom supports designed to meet the specialized learning of the student. LDS data are compiled along a continuum that begins with early education and continues through K-12. The LDS receives data from several of the systems mentioned above.

The Department also produces data for the Hawaii Data Exchange Partnership (DXP) — a statewide cross-agency, longitudinal data system that links information from early learning through workforce.

Data Resources and Tools

Various online resources allow users to build snapshots or trend data for student, school and/or state populations. In an effort to make publicly available education data more easily accessible to researchers and to the general public, the Hawaii State Department of Education has gathered information about HIDOE and non-HIDOE education data reports and resources and where these may be accessed online. The lists below offer a great first stop for anyone interested in obtaining aggregate and de-identified HIDOE data. If additional data is needed for research or other projects, please view the different options for obtaining data or conducting research in HIDOE.

Department Resources and Tools

The Hawaii State Department of Education maintains a variety of resources and tools that are available to the public. This compiled list is organized by data type and provides a summary and links for each resource or tool.

External Resources and Tools