Research and Data Requests
This website contains information, resources, forms, and guidance materials related to both conducting research in the Hawaii State Department of Education (HIDOE) and requesting data from HIDOE schools and offices. Individuals can submit research applications or data requests through the processes described below.
The Data Governance and Analysis Branch (DGA) is responsible for reviewing and processing research and data requests. Any questions about the processes described below or the status of current requests/applications should be directed to the DGA.
Would you like to request data or conduct research in HIDOE?
Identify which approval method to pursue by completing this
online routing form. This
flowchart also provides an overview of the options for accessing data and conducting research in HIDOE.
Basic Approval Options
These are the simplest options for obtaining HIDOE data.
- There are multiple data resources that are available for public access and use.
Click here for a compiled list.
Coursework Form option is allowable with certain conditions (see more details in the form).
- If you already have an existing agreement with HIDOE to conduct certain research or data collection activities through a means other than the research application, it may be necessary for the
Data Governance and Analysis Branch to review consent or assent forms before research activities.
De-identified Student Data from Education Records: To submit
a request for de-identified student data such as demographics,
behavior, and assessment data, please submit the data request form to DGA@notes.k12.hi.us. Your
request must include the data elements needed, your research questions
and objectives, how you will use, securely store, and destroy the data
after use. DGA retains the right to approve or refuse all requests.
YRBS Data: If you are interested in Hawaii's Youth Risk Behavior Survey (YRBS) data, you should first review the large collection of reports on the
Hawaii Health Data Warehouse as these resources may be sufficient. In addition, a large compiled data set is available on the
CDC website that contains all of the standard questions that can be used for national comparison. If, however, you require raw YRBS data for the state of Hawaii’s specific "state-added questions," you should contact the
Hawaii Department of Health for more information on how to request YRBS Health Indicators.
Data Sharing Agreements
If you have HIDOE support for your project to be conducted on behalf of a school, complex, complex-area, or the state, you are likely eligible to bypass the research approval process and enter into a data sharing agreement. The timeline for creating and approving a data sharing agreement is typically much shorter than a research application.
Before entering into a data sharing agreement, it is important to know what types of HIDOE data are available. In some agreements, it is appropriate for HIDOE office staff, school personnel, or data systems to provide data directly to you. In many cases, however, it is preferable for the data to be pulled by the Data Governance and Analysis Branch and shared via CSV files. (Read more about HIDOE data.) Data shared using either method cannot begin until the Data Sharing Agreement has been approved and signed.
For next steps on entering into a data sharing agreement with HIDOE, please
All other research or data requests that cannot be fulfilled through the other options, must be submitted through our research application process. Please review the following documents for details:
Researchers are encouraged to use other resources that have been developed by other state and national organizations to inform their research methods to ensure that they are employing appropriate best practices in their project. For example, the Privacy Technical Assistance Center provides a
toolkit of resources that can help users of HIDOE data understand their responsibilities with regard to student information privacy and data destruction.