Student Privacy

The Family Educational Rights and Privacy Act (FERPA) is a federal law that gives parents certain protections with regard to their children’s education records, such as report cards, transcripts, disciplinary records, contact and family information, and class schedules. As a parent, you have the right to review your child’s education records and to request changes under limited circumstances.

​​​​​​​​​​​​​​​Family Educational Rights and Privacy Act

​​Each year, Hawaii public schools are required to notify parents of their rights​ under the Family Educational Rights and Privacy Act. These rights are generally broken into four sections. Here is a brief description of FERPA rights:

  1. The right to inspect and review the student's education records within 45 days of the request.
  2. The right to request the amendment of the student's education records that the parent, guardian, or eligible student believe are inaccurate or misleading.
  3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA.

Notice for Directory Information

FERPA requires that the Department, with certain exceptions, obtain parent, guardian, or eligible student’s consent prior to the disclosure of personally identifiable information from the student’s education records. However, the Department may disclose appropriately designated “directory information​​” without written consent unless​ the parent, guardian, or eligible student requested the Department to the contrary in writing, (i.e. “Opt Out”). The primary purpose of directory information is to allow the Department to include this type of information from the student’s education records in certain school publications. Examples include, but are not limited to:

  • A playbill, showing the student’s role in a drama production;
  • The annual yearbook;
  • Class, team, or school club photograph;
  • Honor roll or other recognition lists;
  • Graduation programs, and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Audio recordings (not including those in video) and student work products/publications are not considered Directory Information, and therefore are or may include Personally Identifiable Information protected under FERPA. The Department recognizes that student teachers participating in educator preparation programs and staff in professional development courses within the Department may have access to student work and/or audio recordings of students’ voices in the course of their participation in these activities, and therefore would need parent/guardian/eligible student consent to have access to these materials. (See Student Publication/Audio Release Form, below.)

Download forms:

Protection of Pupil Rights Amendment

The federal PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams.

Military recruitment opt-out

The federal Elementary and Secondary Education Act requires the Department to provide to military recruiters, upon their request, the name, address and telephone number (including unlisted number) of secondary school students. Although military recruiters focus their efforts on high school juniors and seniors, the law allows for the gathering of this information from the broad category of “secondary” students, defined as students in grades 7 through 12. If any secondary student or the parent/guardian of a secondary student does not want the Department to provide the ​requested information to military recruiters, the secondary student or the parent/guardian must “opt out” of providing such information. The attached form​​​ has been produced for the Department for this purpose.

Chapter 34, Hawaii Administrative Rules

Chapter 34 provides for the following rights relating to the educational records of students:

  1. Parents may inspect, review, challenge or obtain copies thereof; allow others to review them; and grant permission for their release.
  2. The rights of parents shall be transferred to the student who has attained eighteen years of age.
  3. Students under eighteen years of age shall have the right to receive all educational data pertinent to facilitating instruction, guidance and counseling.
Download the Consent for Release of Information form. Learn more about Chapter 34 here​.

Translated documents

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Notice
English

Notice Regarding Directory Information

*Updated August 2014. Translated versions not yet available. Contact your school for assistance.

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Parent FERPA brochure

​Provides a helpful​ overview of all rights under the Family Educational Rights & Privacy Act.

Contact Information

Data Governance and Analysis Branch

Phone: 808-440-2856

Email: ferpa@notes.k12.hi.us

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